FSVP DUNS: How to Obtain and Use Your Number at Entry
Introduction
If you’re importing food products into the United States, you’ve likely encountered the term “FSVP” – the Foreign Supplier Verification Program. This FDA initiative requires importers to verify that their foreign suppliers produce food that meets U.S. safety standards. At the heart of this FSVP compliance process is the DUNS number (Data Universal Numbering System), a unique identifier that plays a crucial role in the import process.
For food importers, having this number isn’t just another bureaucratic hoop – it’s an essential component that helps customs officials identify you as the FSVP importer of record and ensures your shipments move through customs smoothly. Let’s explore what this number is, how to get one, and how to use it effectively.
What is a DUNS Number?
Definition and Purpose
A DUNS number is a unique nine-digit identifier assigned to business entities by Dun & Bradstreet (D&B), a business services company. Think of it as a social security number for your business – it’s unique to you and helps distinguish your company from others with similar names.
The FDA uses DUNS numbers in the FSVP context to track and identify importers who are responsible for verifying the safety of imported food products. Having this number allows the FDA to efficiently link shipments to the responsible party.
Importance in Business Transactions
Beyond FSVP requirements, DUNS numbers serve as a universal business identifier used globally. Many government agencies and corporations require these numbers for contracts and grants. For food importers specifically, your DUNS number:
- ✔️ Creates a traceable link between your business and your imports
- ✔️ Helps establish your business’s credibility
- ✔️ Facilitates smoother communication with regulatory agencies
- ✔️ Serves as your identifier in the FDA’s systems
How to Obtain a DUNS Number
Getting your FSVP DUNS number is straightforward but requires attention to detail. Here’s how to navigate the application process:
Step 1: Visit the Dun & Bradstreet Website
Start by visiting the official D&B website (www.dnb.com). Look for the section specifically for obtaining a DUNS number. For U.S.-based businesses, this service is free, and D&B has created a streamlined process for FSVP importers.
Step 2: Registration Process
When applying for your DUNS number, you’ll need to provide:
- ✔️ Your business’s legal name
- ✔️ Physical address (P.O. boxes aren’t accepted)
- ✔️ Mailing address (if different)
- ✔️ Phone number
- ✔️ Contact name
- ✔️ Number of employees
- ✔️ Business structure information
Be prepared to also share details about your business activities, especially as they relate to food importing. The more complete your information, the faster the process typically goes.
Step 3: Verification Process
After submitting your application, D&B will verify the information you’ve provided. This typically takes 1-2 business days but can occasionally take longer if additional verification is needed. D&B may contact you by phone to confirm certain details, so be sure your contact information is accurate.
Step 4: Receive Your DUNS Number
Once verification is complete, you’ll receive your unique nine-digit DUNS number via email. Keep this number in a secure but accessible place – you’ll need it for all your import documentation going forward.
Using Your DUNS Number at Entry
Having a DUNS number is only half the equation – knowing how to use it properly when importing goods is equally important.
Documentation Requirements
When your food shipment arrives at a U.S. port of entry, Customs and Border Protection (CBP) will require several pieces of information, including your DUNS number. Here’s how to ensure FSVP compliance:
- ✔️ Include your DUNS number on all CBP entry forms
- ✔️ Ensure your customs broker has your DUNS number on file
- ✔️ Verify that your DUNS number appears in the FSVP importer field in the Automated Commercial Environment (ACE) system
Remember, the DUNS number tells CBP who’s responsible for FSVP compliance for each food shipment. If it’s missing or incorrect, your shipment may face delays or even detention.
Ensuring Compliance
Your DUNS number serves as the link between your imported food products and your FSVP records. When using your DUNS number at entry, make sure you’ve:
- ✔️ Completed all required supplier verifications
- ✔️ Maintained proper documentation of these verifications
- ✔️ Performed appropriate hazard analyses
- ✔️ Implemented necessary control measures
The FDA can use your DUNS number to check your compliance history and may request to see your FSVP records during inspections.
Enhancing Communication
Your DUNS number helps facilitate clear communication between you, your suppliers, and regulatory agencies. When providing your DUNS number to partners:
- ✔️ Include it in supplier agreements and contracts
- ✔️ Share it with your customs broker
- ✔️ Keep it on file with freight forwarders who handle your shipments
- ✔️ Make sure it’s correctly recorded in all electronic filing systems
Importance of the DUNS Number in FSVP
Regulatory Requirement
The FDA requires FSVP importers to provide their DUNS number at entry – it’s not optional. This requirement helps the FDA implement the FSVP effectively by ensuring each food shipment can be traced to a responsible importer who has verified the foreign supplier’s compliance with U.S. food safety standards.
Global Recognition
The DUNS system is recognized worldwide, making it a valuable identifier in international trade. Having this number signals to partners and regulators that you’re a legitimate business entity that takes FSVP services seriously.
Tracking and Reporting
Your DUNS number provides a consistent identifier that helps with:
- ✔️ Tracking import shipments across multiple suppliers
- ✔️ Maintaining organized compliance records
- ✔️ Responding efficiently to FDA inquiries
- ✔️ Demonstrating your commitment to food safety
Challenges in Obtaining an FSVP DUNS Number
Some importers face hurdles when applying for their DUNS number. Common challenges include:
- ✔️ Confusion between different business entities within the same corporate family
- ✔️ Address verification issues, especially for businesses with multiple locations
- ✔️ Delays in the verification process
- ✔️ Uncertainty about which business entity should be listed as the FSVP importer
If you encounter these issues, consider reaching out to D&B’s customer service or consulting with an FSVP expert who can guide you through the process.
Checking FSVP DUNS Status
Once you have your number, it’s good practice to periodically verify that your DUNS information is current. You can:
- ✔️ Visit the D&B website to review your business listing
- ✔️ Update any changes to your business address, contact information, or structure
- ✔️ Confirm that your information appears correctly in government databases
Keeping this information current helps prevent disruptions in your import process.
Conclusion
Obtaining and properly using your FSVP DUNS number is a fundamental aspect of food import compliance. While the process may seem like just another regulatory requirement, your DUNS number actually serves as a valuable business identifier that helps streamline your imports and demonstrates your commitment to ensuring the safety of imported food products.
By following the steps outlined above, you can navigate the DUNS application process confidently and use your number effectively at entry, ultimately contributing to a smoother import experience and helping maintain the safety of the U.S. food supply.
Need help with FSVP compliance or obtaining your DUNS number? Global Import Agent specializes in making FDA compliance straightforward for food importers. Our team of FDA regulatory experts and PCQIs can guide you through the entire FSVP process – from obtaining your DUNS number to implementing a complete verification program that keeps your imports flowing smoothly. We’ve helped hundreds of businesses navigate these requirements without costly delays or detentions. Contact us today for a free consultation and discover how our affordable, technology-driven approach can simplify your path to U.S. market entry.
