CBP Form 5106 for Foreign Importers: Getting Your Importer ID

Introduction

If you’re a foreign company planning to import products into the United States, one of the first hurdles you’ll face is obtaining an Importer ID. This unique identifier, generated through CBP Form 5106, is your ticket to legally moving goods through US Customs. Without it, your shipments won’t clear customs—it’s that important.

For many international businesses, this form represents their first interaction with US Customs and Border Protection (CBP). While it might seem like just another piece of paperwork, Form 5106 plays a crucial role in establishing your company’s identity in the eyes of US customs authorities.

Purpose of Form 5106

Identification of Importers

CBP Form 5106, officially called the “Importer Identity Form,” serves as your company’s introduction to US Customs. Think of it as your business ID card for import transactions. This form collects essential information about who you are, what you do, and how CBP can contact you.

Generation of Importer ID

Once processed, the form generates your Importer ID (sometimes called an Importer Number). This identifier follows your shipments through the import process and links them to your company. Without this number, your goods can’t legally enter the United States market.

Who Needs to Fill Out Form 5106

Foreign Entities and Individuals

Any foreign company or individual planning to import goods into the US must complete Form 5106. This includes:

• ✔️ Foreign manufacturers shipping directly to US customers
• ✔️ International businesses establishing US distribution
• ✔️ Overseas companies attending US trade shows with product samples
• ✔️ Foreign individuals importing commercial goods

U.S. Distributors Acting on Behalf of Foreign Manufacturers

Sometimes, your US partner might handle imports on your behalf. Even in these cases, Form 5106 information is needed, though the US distributor may file as the importer of record. This arrangement requires clear documentation of the relationship between your company and the US distributor.

Information Required on Form 5106

The form requires comprehensive information about your business. Be prepared to provide:

Business Information

• ✔️ Full legal business name
• ✔️ Operating or trade names
• ✔️ Physical business address (not a PO Box)
• ✔️ Country of incorporation
• ✔️ Business start date

Contact Information

• ✔️ Primary contact person
• ✔️ Phone number
• ✔️ Email address
• ✔️ Website (if applicable)

Ownership Structure

• ✔️ Type of business entity (corporation, partnership, etc.)
• ✔️ Names of owners, partners, or officers
• ✔️ Percentage of ownership for principal parties

Business Activities

• ✔️ Detailed description of your business
• ✔️ Types of products you plan to import
• ✔️ Industry codes (if applicable)

Tax Identification Requirements

• ✔️ Employer Identification Number (EIN) from the IRS
• ✔️ For individuals: Social Security Number or ITIN
• ✔️ For foreign entities without EIN: passport information or other government-issued ID

Obtaining an EIN from the IRS is often the most time-consuming part of this process for foreign companies. You’ll need to apply separately for this number through the Internal Revenue Service before completing Form 5106.

Submission Process

Step 1: Completing the Form

You can access CBP Form 5106 through the CBP website or through your customs broker. The form must be completed in English, with all required fields filled accurately. Any missing or incorrect information will delay processing.

Step 2: Submission Methods

You have several options for submitting your completed form:

• ✔️ Through a licensed customs broker (recommended for first-time importers)
• ✔️ Directly to CBP through the Automated Commercial Environment (ACE) portal
• ✔️ In person at a CBP port of entry (less common)

Most foreign importers find working with a customs broker simplifies the process considerably, as the broker can review your submission for accuracy before sending it to CBP.

Step 3: Approval Process

Once submitted, CBP will process your form, which typically takes 2-4 business days. If approved, your Importer ID is generated and linked to your business information in CBP’s systems. If CBP needs additional information, they’ll request it through your broker or directly.

Importance of the Importer ID

Compliance with U.S. Customs Laws

Your Importer ID is essential for legal compliance with US import regulations. Without it, CBP won’t release your goods into US commerce, potentially leading to delays, storage fees, or even return of your shipment.

Facilitating Import Transactions

The ID streamlines future imports by connecting each shipment to your established identity in CBP’s systems. This helps expedite clearance of your goods and simplifies record-keeping for both you and CBP.

Additional Considerations

Updating Information on Form 5106

Any changes to your business information require updating Form 5106. This includes:

• ✔️ Address changes
• ✔️ Company name changes
• ✔️ Changes in ownership
• ✔️ New contact information

Failing to keep this information current can lead to customs clearance delays or even penalties.

Importance of Record Keeping

Maintain copies of all submissions and correspondence with CBP. US import regulations require you to keep these records for at least five years from the date of import. Good record-keeping also helps if you need to prove compliance during customs audits.

Conclusion

CBP Form 5106 is much more than just paperwork—it’s your company’s identity in the US import system. Taking time to complete it accurately sets the foundation for smooth importing experiences. While the process might seem complex, especially for first-time importers, it follows a logical sequence that becomes easier to navigate with experience.

Remember that accuracy matters more than speed when completing this form. Incorrect information can lead to delays and complications far more time-consuming than taking care with your initial submission.

For foreign businesses new to US importing, professional assistance with Form 5106 often proves invaluable, preventing common pitfalls and ensuring your entry into the US market starts on solid footing.

Need help navigating the CBP Form 5106 process? Global Import Agent specializes in guiding foreign companies through US customs requirements, including obtaining your Importer ID. Our team of FDA and customs compliance experts can review your form for accuracy, assist with EIN applications, and ensure your submission meets all CBP requirements. We’ve helped hundreds of international businesses successfully enter the US market without costly delays or compliance issues. Contact us today for a consultation and let us handle the paperwork while you focus on growing your US business presence.